Shortcut in word 2003

http://www.keyxl.com/ Shortcut	Command	How
In the Help task pane Microsoft Word 2003
F1	Display the Help task pane.	+ –
F6	Switch between the Help task pane and Word.	+ –
TAB	Select the next item in the Help task pane.	+ –
SHFT+TAB	Select the previous item in the Help task pane.	+ –
ENTER	Perform the action for the selected item.	+ –
DOWN ARROW and UP ARROW	In a table of contents, select the next and previous item, respectively.	+ –
RIGHT ARROW and LEFT ARROW	In a table of contents, expand and collapse the selected item, respectively.	+ –
ALT+LEFT ARROW	Move back to the previous task pane.	+ –
ALT+RIGHT ARROW	Move forward to the next task pane.	+ –
CTRL+SPACEBAR	Open the menu of task panes.	+ –
CTRL+F1	Close and reopen the current task pane.	+ –
RIGHT ARROW	Expand a +/- list.	+ –
LEFT ARROW	Collapse a +/- list.	+ –

In the Help window Microsoft Word 2003
TAB	Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic.	+ –
SHFT+TAB	Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article.	+ –
ENTER	Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.	+ –
ALT+LEFT ARROW	Move back to the previous Help topic.	+ –
ALT+RIGHT ARROW	Move forward to the next Help topic.	+ –
CTRL+P	Print the current Help topic.	+ –
UP ARROW AND DOWN ARROW	Scroll small amounts up and down, respectively, within the currently displayed Help topic.	+ –
PAGE UP AND PAGE DOWN	Scroll larger amounts up and down, respectively, within the currently displayed Help topic.	+ –
ALT+U	Change the Help window from being separate from (untiled) to connected to (tiled) Word.	+ –
SHFT+F10	Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).	+ –

Access and use menus and toolbars Microsoft Word 2003
F10 or ALT	Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time.	+ –
CTRL+TAB or CTRL+SHFT+TAB	Select a task pane or toolbar after pressing F10 or ALT to select the menu bar. Pressing the keys repeatedly moves the focus among the open toolbars, menu bars, and task pane.	+ –
TAB or SHFT+TAB	When a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or menu bar is selected, select the next or previous button or menu.	+ –
ENTER	Open the selected menu, or perform the action for the selected button or command.	+ –
SHFT+F10	Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item.	+ –
ALT+SPACEBAR	Display the title bar shortcut menu.	+ –
DOWN ARROW or UP ARROW	When a menu or submenu (submenu: A menu that appears when a user points to a command on a higher-level menu.) is open, select the next or previous command.	+ –
LEFT ARROW or RIGHT ARROW	Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.	+ –
HOME or END	Select the first or last command on the menu or submenu.	+ –
ESC	Close an open menu. When a submenu is open, close only the submenu.	+ –
SHFT+DOWN ARROW	Open the selected menu.	+ –
CTRL+DOWN ARROW	When a shortened menu is open, display the full set of commands.	+ –
ALT+CTRL+= (equal sign)	Add a toolbar button to a menu. When you type this shortcut key and then click a toolbar button, Microsoft Word adds the button to the appropriate menu. For example, click Bullets on the Formatting toolbar to add the Bullets command to the Format menu.	+ –
ALT+CTRL+- (dash key)	Remove a command from a menu. When you type this shortcut key and then select a menu command, the command is removed. You can add the menu command back to the menu if you change your mind.	+ –
ALT+CTRL++ (plus key on numeric keypad)	Customize the shortcut key for a menu command. When you type this shortcut key and then select a menu command, the Customize Keyboard dialog box opens so you can add, change, or remove the shortcut key.	+ –

Access and use task panes Microsoft Word 2003
CTRL+F1	Open the task pane or hide the current task pane.	+ –
F6	Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.) Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane. In addition, if you open a dialog box from the Reveal Formatting task pane, the focus may be in your document after you close the dialog box, rather than in the task pane. You can use F6 or CTRL+TAB to return to the task pane.	+ –
CTRL+TAB	When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)	+ –
CTRL+SPACEBAR	Open the menu of task panes.	+ –
ALT+HOME	Go to the Getting Started task pane.	+ –
ALT+LEFT ARROW	Reverse the sequence of task panes you opened.	+ –
ALT+RIGHT ARROW	Repeat the sequence of task panes you opened.	+ –
ESC	Close a menu if one is currently open, or go back to the document.	+ –
TAB or SHFT+TAB	When a task pane is active, select the next or previous option in the task pane.	+ –
DOWN ARROW or UP ARROW	Move among choices in a selected submenu; move among certain options in a group of options.	+ –
SPACEBAR or ENTER	Open the selected menu, or perform the action assigned to the selected button.	+ –
SHFT+F10	Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) in a document; open a drop-down menu for the selected gallery item.	+ –
HOME or END	When a menu or submenu is visible, select the first or last command on the menu or submenu.	+ –
PAGE UP or PAGE DOWN	Scroll up or down in the selected gallery list.	+ –
CTRL+RIGHT ARROW or CTRL+LEFT ARROW	Expand or collapse a collapsible item in the gallery list.	+ –
CTRL+HOME or CTRL+END	Move to the top or bottom of the selected gallery list.	+ –

Use dialog boxes Microsoft Word 2003
ALT+F6	Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior.	+ –
TAB	Move to the next option or option group.	+ –
SHFT+TAB	Move to the previous option or option group.	+ –
CTRL+TAB	Switch to the next tab in a dialog box.	+ –
CTRL+SHFT+TAB	Switch to the previous tab in a dialog box.	+ –
Arrow keys	Move between options in an open drop-down list, or between options in a group of options.	+ –
SPACEBAR	Perform the action assigned to the selected button; check or clear the selected check box.	+ –
First letter of an optn in a drop-down list	Open the list if it is closed and move to that option in the list.	+ –
ALT+ the letter underlined in an optn	Select an option; select or clear a check box.	+ –
ALT+DOWN ARROW	Open a selected drop-down list.	+ –
ESC	Close a selected drop-down list; cancel a command and close a dialog box.	+ –
ENTER	Run the selected command.	+ –

Use edit boxes within dialog boxes Microsoft Word 2003
HOME	Move to the beginning of the entry.	+ –
END	Move to the end of the entry.	+ –
LEFT ARROW or RIGHT ARROW	Move one character to the left or right.	+ –
CTRL+LEFT ARROW	Move one word to the left.	+ –
CTRL+RIGHT ARROW	Move one word to the right.	+ –
SHFT+LEFT ARROW	Select or unselect one character to the left.	+ –
SHFT+RIGHT ARROW	Select or unselect one character to the right.	+ –
CTRL+SHFT+LEFT ARROW	Select or unselect one word to the left.	+ –
CTRL+SHFT+RIGHT ARROW	Select or unselect one word to the right.	+ –
SHFT+HOME	Select from the insertion point to the beginning of the entry.	+ –
SHFT+END	Select from the insertion point to the end of the entry.	+ –

Use the Open, Save As, and Insert Picture dialog boxes Microsoft Word 2003
CTRL+F12	Display the Open dialog box.	+ –
F12	Display the Save As dialog box.	+ –
ALT+1	Go to the previous folder ().	+ –
ALT+2	Open the folder up one level from the open folder (Up One Level button ).	+ –
ALT+3	Close the dialog box and open your World Wide Web (World Wide Web (WWW): The multimedia branch of the Internet that presents not only text, but also graphics, sound, and video. On the Web, users can easily jump from item to item, page to page, or site to site by using hyperlinks.) search page (Search the Web button ).	+ –
ALT+4	Delete the selected folder or file (Delete button ).	+ –
ALT+5	Create a new subfolder in the open folder (Create New Folder button ).	+ –
ALT+6	Switch between List, Details, Properties, Preview Thumbnails, Tiles, and Icons views (click the arrow next to Views ).	+ –
ALT+7 or ALT+L	Show the Tools menu (Tools button).	+ –
SHFT+F10	Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file.	+ –
TAB	Move between options or areas in the dialog box.	+ –
F4 or ALT+I	Open the Look in or Save in list.	+ –
F5	Update the files visible in the Open or Save As dialog box (File menu).	+ –

Common tasks done in a Microsoft Word document Microsoft Word 2003
CTRL+SHFT+SPACEBAR	Create a nonbreaking space.	+ –
CTRL+HYPHEN	Create a nonbreaking hyphen.	+ –
CTRL+B	Make letters bold.	+ –
CTRL+I	Make letters italic.	+ –
CTRL+U	Make letters underline.	+ –
CTRL+SHFT+<	Decrease font size.	+ –
CTRL+SHFT+>	Increase font size.	+ –
CTRL+SPACEBAR	Remove paragraph or character formatting.	+ –
CTRL+C	Copy the selected text or object.	+ –
CTRL+X	Cut the selected text or object.	+ –
CTRL+V	Paste text or an object.	+ –
CTRL+Z	Undo the last action.	+ –
CTRL+Y	Redo the last action.	+ –

Speech and handwriting recognition Microsoft Word 2003
Left ALT+SHFT	Switch between languages or keyboard layouts.	+ –
+V	Switch microphone on or off.	+ –
+T	Switch between Voice Command mode and Dictation mode.	+ –
+C	Display a list of correction alternatives.	+ –
+H	Turn handwriting on or off.	+ –
ALT+~	Turn Japanese Input Method Editor (IME) (IME: A program that enters East Asian text (Traditional Chinese, Simplified Chinese, Japanese, or Korean) into programs by converting keystrokes into complex East Asian characters. The IME is treated as an alternate type of keyboard layout.) on 101 keyboard on or off.	+ –
Right ALT	Turn Korean IME on 101 keyboard on or off.	+ –
CTRL+SPACEBAR	Turn Chinese IME on 101 keyboard on or off.	+ –

Sending e-mail messages Microsoft Word 2003
ALT+S	Send the active document (active document: The document in which you're working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) or message.	+ –
CTRL+SHFT+B	Open the Address Book.	+ –
ALT+K, CTRL+K	When the insertion point is in the message header, check the names on the To, Cc, and Bcc lines against the Address Book.	+ –
ALT+. (period)	Open the Address Book in the To field.	+ –
ALT+C	When the insertion point is in the message header, open the Address Book in the Cc field.	+ –
ALT+B	If the Bcc field is visible, open the Address Book in the Bcc field. To display the Bcc field, open the Address Book for any field, and insert or type a name in the Bcc box.	+ –
ALT+J	Go to the Subject field.	+ –
ALT+P	Open the Microsoft Outlook Message Options dialog box.	+ –
CTRL+SHFT+G	Create a message flag.	+ –
TAB	When the insertion point is in the message header, move to the next box in the e-mail header. When the last box in the e-mail header is active, TAB moves the insertion point to the body of the document or message.	+ –
SHFT+TAB	Select the previous field or button in the e-mail header.	+ –
CTRL+TAB	When the insertion point is in the message header, select the Send button. You can then use the arrow keys to move to the other buttons. To perform the action for the selected button or command, press ENTER.	+ –

Create, view, and save documents Microsoft Word 2003
CTRL+N	Create a new document of the same type as the current or most recent document.	+ –
CTRL+O	Open a document.	+ –
CTRL+W	Close a document.	+ –
ALT+CTRL+S	Split the document window.	+ –
ALT+SHFT+C	Remove the document window split.	+ –
CTRL+S	Save a document.	+ –

Find, replace, and browse through text Microsoft Word 2003
CTRL+F	Find text, formatting, and special items.	+ –
ALT+CTRL+Y	Repeat find (after closing Find and Replace window).	+ –
CTRL+H	Replace text, specific formatting, and special items.	+ –
CTRL+G	Go to a page, bookmark, footnote, table, comment, graphic, or other location.	+ –
ALT+CTRL+Z	Switch between documents or sections of a document, and between a document and an open e-mail message if you use Word as your e-mail editor.	+ –
ALT+CTRL+HOME	Open a list of browse options; use the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.	+ –

Undo and redo actions Microsoft Word 2003
ESC	Cancel an action.	+ –
CTRL+Z	Undo an action.	+ –
CTRL+Y	Redo or repeat an action.	+ –

Switch to another view Microsoft Word 2003
ALT+CTRL+P	Switch to print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.).	+ –
ALT+CTRL+O	Switch to outline view (outline view: A view that shows the headings of a document indented to represent their level in the document's structure. You can also use outline view to work with master documents.).	+ –
ALT+CTRL+N	Switch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.).	+ –
ALT+R	Switch to Reading View.	+ –
CTRL+\	Expand or collapse subdocuments in a master document.	+ –

Outline view Microsoft Word 2003
ALT+SHFT+LEFT ARROW	Promote a paragraph.	+ –
ALT+SHFT+RIGHT ARROW	Demote a paragraph.	+ –
CTRL+SHFT+N	Demote to body text.	+ –
ALT+SHFT+UP ARROW	Move selected paragraphs up.	+ –
ALT+SHFT+DOWN ARROW	Move selected paragraphs down.	+ –
ALT+SHFT+PLUS SIGN	Expand text under a heading.	+ –
ALT+SHFT+MINUS SIGN	Collapse text under a heading.	+ –
ALT+SHFT+A	Expand or collapse all text or headings.	+ –
The slash (/) key on the numeric keypad	Hide or display character formatting.	+ –
ALT+SHFT+L	Show the first line of body text or all body text.	+ –
ALT+SHFT+1	Show all headings with the Heading 1 style.	+ –
ALT+SHFT+n	Show all headings up to Heading n.	+ –
CTRL+TAB	Insert a tab character.	+ –

Printing and previewing documents Microsoft Word 2003
CTRL+P	Print a document.	+ –
ALT+CTRL+I	Switch in or out of print preview (print preview: A view of a document as it will appear when you print it.).	+ –
Arrow keys	Move around the preview page when zoomed in.	+ –
PAGE UP or PAGE DOWN	Move by one preview page when zoomed out.	+ –
CTRL+HOME	Move to the first preview page when zoomed out.	+ –
CTRL+END	Move to the last preview page when zoomed out.	+ –

Reviewing documents Microsoft Word 2003
ALT+CTRL+M	Insert a comment (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.).	+ –
CTRL+SHFT+E	Turn track changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.) on or off.	+ –
ALT+SHFT+C	Close the Reviewing Pane if it is open.	+ –

Reading layout view Microsoft Word 2003
HOME	Go to beginning of document.	+ –
END	Go to end of document.	+ –
Number, then ENTER	Go to page number.	+ –
CTRL+]	Increase the size of selected text by one point.	+ –
CTRL+[	Decrease the size of selected text by one point.	+ –
ESC	Exit reading layout view.	+ –

References, footnotes, and endnotes Microsoft Word 2003
ALT+SHFT+O	Mark a table of contents entry.	+ –
ALT+SHFT+I	Mark a table of authorities entry (citation).	+ –
ALT+SHFT+X	Mark an index entry.	+ –
ALT+CTRL+F	Insert a footnote.	+ –
ALT+CTRL+D	Insert an endnote.	+ –

Working with Web pages Microsoft Word 2003
CTRL+K	Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.).	+ –
ALT+LEFT ARROW	Go back one page.	+ –
ALT+RIGHT ARROW	Go forward one page.	+ –
F9	Refresh.	+ –

Delete text and graphics Microsoft Word 2003
BACKSPACE	Delete one character to the left.	+ –
CTRL+BACKSPACE	Delete one word to the left.	+ –
DELETE	Delete one character to the right.	+ –
CTRL+DELETE	Delete one word to the right.	+ –
CTRL+X	Cut selected text to the Office Clipboard.	+ –
CTRL+Z	Undo the last action.	+ –
CTRL+F3	Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.).	+ –

Copy and move text and graphics Microsoft Word 2003
CTRL+C	Copy text or graphics.	+ –
CTRL+C, CTRL+C	Display the Office Clipboard.	+ –
F2 (then move the insertion point and press ENTER)	Move text or graphics.	+ –
ALT+F3	Create AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.).	+ –
CTRL+V	Paste the Office Clipboard contents.	+ –
CTRL+SHFT+F3	Paste the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.) contents.	+ –
ALT+SHFT+R	Copy the header or footer used in the previous section of the document.	+ –

Insert special characters Microsoft Word 2003
CTRL+F9	A field	+ –
ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)	An AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry	+ –
SHFT+ENTER	A line break	+ –
CTRL+ENTER	A page break	+ –
CTRL+SHFT+ENTER	A section break	+ –
ALT+CTRL+MINUS SIGN	An em dash	+ –
CTRL+MINUS SIGN	An en dash	+ –
CTRL+HYPHEN	An optional hyphen	+ –
CTRL+SHFT+HYPHEN	A nonbreaking hyphen	+ –
CTRL+SHFT+SPACEBAR	A nonbreaking space	+ –
ALT+CTRL+C	The copyright symbol	+ –
ALT+CTRL+R	The registered trademark symbol	+ –
ALT+CTRL+T	The trademark symbol	+ –
ALT+CTRL+PERIOD	An ellipsis	+ –
CTRL+`, `	A single opening quotation mark	+ –
CTRL+', '	A single closing quotation mark	+ –
CTRL+`, SHFT+'	Double opening quotation marks	+ –
CTRL+', SHFT+'	Double closing quotation marks	+ –

Insert characters by using character codes Microsoft Word 2003
The character code, ALT+X	The Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down the ALT key and press X.	+ –
ALT+the character code (on the numeric keypad)	The ANSI (ANSI character set: An 8-bit character set used by Microsoft Windows that allows you to represent up to 256 characters (0 through 255) by using your keyboard. The ASCII character set is a subset of the ANSI set.) character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down the ALT key and press 0128 on the numeric keypad.	+ –

Extend a selection Microsoft Word 2003
F8	Turn extend mode on.	+ –
F8, and then press LEFT ARROW or RIGHT ARROW	Select the nearest character.	+ –
F8 (press once to select a word, twice to select a sentence, and so on)	Increase the size of a selection.	+ –
SHFT+F8	Reduce the size of a selection.	+ –
ESC	Turn extend mode off.	+ –
SHFT+RIGHT ARROW	One character to the right	+ –
SHFT+LEFT ARROW	One character to the left	+ –
CTRL+SHFT+RIGHT ARROW	To the end of a word	+ –
CTRL+SHFT+LEFT ARROW	To the beginning of a word	+ –
SHFT+END	To the end of a line	+ –
SHFT+HOME	To the beginning of a line	+ –
SHFT+DOWN ARROW	One line down	+ –
SHFT+UP ARROW	One line up	+ –
CTRL+SHFT+DOWN ARROW	To the end of a paragraph	+ –
CTRL+SHFT+UP ARROW	To the beginning of a paragraph	+ –
SHFT+PAGE DOWN	One screen down	+ –
SHFT+PAGE UP	One screen up	+ –
CTRL+SHFT+HOME	To the beginning of a document	+ –
CTRL+SHFT+END	To the end of a document	+ –
ALT+CTRL+SHFT+PAGE DOWN	To the end of a window	+ –
CTRL+A	To include the entire document	+ –
CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection mode	A vertical block of text	+ –
F8+arrow keys; press ESC to cancel selection mode	To a specific location in a document	+ –

Select text and graphics in a table Microsoft Word 2003
TAB	Select the next cell's contents.	+ –
SHFT+TAB	Select the preceding cell's contents.	+ –
Hold down SHFT and press an arrow key repeatedly	Extend a selection to adjacent cells.	+ –
Click in the column's top or bottom cell. Hold down SHFT and press the UP ARROW or DOWN ARROW key repeatedly	Select a column.	+ –
CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection mode	Extend a selection (or block).	+ –
SHFT+F8	Remove the selection.	+ –
ALT+5 on the numeric keypad (with NUM LOCK off)	Select an entire table.	+ –

Move the insertion point Microsoft Word 2003
LEFT ARROW	One character to the left	+ –
RIGHT ARROW	One character to the right	+ –
CTRL+LEFT ARROW	One word to the left	+ –
CTRL+RIGHT ARROW	One word to the right	+ –
CTRL+UP ARROW	One paragraph up	+ –
CTRL+DOWN ARROW	One paragraph down	+ –
SHFT+TAB	One cell to the left (in a table)	+ –
TAB	One cell to the right (in a table)	+ –
UP ARROW	Up one line	+ –
DOWN ARROW	Down one line	+ –
END	To the end of a line	+ –
HOME	To the beginning of a line	+ –
ALT+CTRL+PAGE UP	To the top of the window	+ –
ALT+CTRL+PAGE DOWN	To the end of the window	+ –
PAGE UP	Up one screen (scrolling)	+ –
PAGE DOWN	Down one screen (scrolling)	+ –
CTRL+PAGE DOWN	To the top of the next page	+ –
CTRL+PAGE UP	To the top of the previous page	+ –
CTRL+END	To the end of a document	+ –
CTRL+HOME	To the beginning of a document	+ –
SHFT+F5	To a previous revision	+ –
SHFT+F5	After opening a document, to the location it was in when the document was last closed	+ –

Move around in a table Microsoft Word 2003
TAB	Next cell in a row	+ –
SHFT+TAB	Previous cell in a row	+ –
ALT+HOME	First cell in a row	+ –
ALT+END	Last cell in a row	+ –
ALT+PAGE UP	First cell in a column	+ –
ALT+PAGE DOWN	Last cell in a column	+ –
UP ARROW	Previous row	+ –
DOWN ARROW	Next row	+ –

Insert paragraphs and tab characters in a table Microsoft Word 2003
ENTER	New paragraphs in a cell	+ –
CTRL+TAB	Tab characters in a cell	+ –

Copy formatting Microsoft Word 2003
CTRL+SHFT+C	Copy formatting from text.	+ –
CTRL+SHFT+V	Apply copied formatting to text.	+ –

Change or resize the font Microsoft Word 2003
CTRL+SHFT+F	Change the font.	+ –
CTRL+SHFT+P	Change the font size.	+ –
CTRL+SHFT+>	Increase the font size.	+ –
CTRL+SHFT+<	Decrease the font size.	+ –
CTRL+]	Increase the font size by 1 point.	+ –
CTRL+[	Decrease the font size by 1 point.	+ –

Apply character formats Microsoft Word 2003
CTRL+D	Change the formatting of characters (Font command, Format menu).	+ –
SHFT+F3	Change the case of letters.	+ –
CTRL+SHFT+A	Format letters as all capitals.	+ –
CTRL+B	Apply bold formatting.	+ –
CTRL+U	Apply an underline.	+ –
CTRL+SHFT+W	Underline words but not spaces.	+ –
CTRL+SHFT+D	Double-underline text.	+ –
CTRL+SHFT+H	Apply hidden text formatting.	+ –
CTRL+I	Apply italic formatting.	+ –
CTRL+SHFT+K	Format letters as small capitals.	+ –
CTRL+EQUAL SIGN	Apply subscript formatting (automatic spacing).	+ –
CTRL+SHFT+PLUS SIGN	Apply superscript formatting (automatic spacing).	+ –
CTRL+SPACEBAR	Remove manual character formatting.	+ –
CTRL+SHFT+Q	Change the selection to the Symbol font.	+ –

View and copy text formats Microsoft Word 2003
CTRL+SHFT+* (asterisk)	Display nonprinting characters.	+ –
SHFT+F1 (then click the text whose formatting you want to review)	Review text formatting.	+ –
CTRL+SHFT+C	Copy formats.	+ –
CTRL+SHFT+V	Paste formats.	+ –

Set line spacing Microsoft Word 2003
CTRL+1	Single-space lines	+ –
CTRL+2	Double-space lines	+ –
CTRL+5	Set 1.5-line spacing	+ –
CTRL+0 (zero)	Add or remove one line space preceding a paragraph	+ –

Align paragraphs Microsoft Word 2003
CTRL+E	Center a paragraph.	+ –
CTRL+J	Justify a paragraph.	+ –
CTRL+L	Left align a paragraph.	+ –
CTRL+R	Right align a paragraph.	+ –
CTRL+M	Indent a paragraph from the left.	+ –
CTRL+SHFT+M	Remove a paragraph indent from the left.	+ –
CTRL+T	Create a hanging indent.	+ –
CTRL+SHFT+T	Reduce a hanging indent.	+ –
CTRL+Q	Remove paragraph formatting.	+ –

Apply paragraph styles Microsoft Word 2003
CTRL+SHFT+S	Apply a style.	+ –
ALT+CTRL+K	Start AutoFormat.	+ –
CTRL+SHFT+N	Apply the Normal style.	+ –
ALT+CTRL+1	Apply the Heading 1 style.	+ –
ALT+CTRL+2	Apply the Heading 2 style.	+ –
ALT+CTRL+3	Apply the Heading 3 style.	+ –
CTRL+SHFT+L	Apply the List style.	+ –

Performing a mail merge Microsoft Word 2003
ALT+SHFT+K	Preview a mail merge.	+ –
ALT+SHFT+N	Merge a document.	+ –
ALT+SHFT+M	Print the merged document.	+ –
ALT+SHFT+E	Edit a mail-merge data document.	+ –
ALT+SHFT+F	Insert a merge field.	+ –

Working with fields Microsoft Word 2003
ALT+SHFT+D	Insert a DATE field (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.).	+ –
ALT+CTRL+L	Insert a LISTNUM field.	+ –
ALT+SHFT+P	Insert a PAGE field.	+ –
ALT+SHFT+T	Insert a TIME field.	+ –
CTRL+F9	Insert an empty field.	+ –
CTRL+SHFT+F7	Update linked information in a Microsoft Word source document.	+ –
F9	Update selected fields.	+ –
CTRL+SHFT+F9	Unlink a field.	+ –
SHFT+F9	Switch between a selected field code (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field's result. The field code includes the field characters, field type, and instructions.) and its result (field results: Text or graphics inserted in a document when Microsoft Word carries out a field's instructions. When you print the document or hide field codes, the field results replace the field codes.).	+ –
ALT+F9	Switch between all field codes and their results.	+ –
ALT+SHFT+F9	Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	+ –
F11	Go to the next field.	+ –
SHFT+F11	Go to the previous field.	+ –
CTRL+F11	Lock a field.	+ –
CTRL+SHFT+F11	Unlock a field.	+ –

Function keys Microsoft Word 2003
F1	Get Help or visit Microsoft Office Online.	+ –
F2	Move text or graphics.	+ –
F3	Insert an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry (after Microsoft Word displays the entry).	+ –
F4	Repeat the last action.	+ –
F5	Choose the Go To command (Edit menu).	+ –
F6	Go to the next pane or frame.	+ –
F7	Choose the Spelling command (Tools menu).	+ –
F8	Extend a selection.	+ –
F9	Update selected fields.	+ –
F10	Activate the menu bar.	+ –
F11	Go to the next field.	+ –
F12	Choose the Save As command (File menu).	+ –

SHIFT+Function key Microsoft Word 2003
SHFT+F1	Start context-sensitive Help or reveal formatting.	+ –
SHFT+F2	Copy text.	+ –
SHFT+F3	Change the case of letters.	+ –
SHFT+F4	Repeat a Find or Go To action.	+ –
SHFT+F5	Move to the last change.	+ –
SHFT+F6	Go to the previous pane or frame.	+ –
SHFT+F7	Choose the Thesaurus command (Tools menu, Language submenu).	+ –
SHFT+F8	Shrink a selection.	+ –
SHFT+F9	Switch between a field code and its result.	+ –
SHFT+F10	Display a shortcut menu.	+ –
SHFT+F11	Go to the previous field.	+ –
SHFT+F12	Choose the Save command (File menu).	+ –

CTRL Function key Microsoft Word 2003
CTRL+F2	Choose the Print Preview command (File menu).	+ –
CTRL+F3	Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.).	+ –
CTRL+F4	Close the window.	+ –
CTRL+F5	Restore the document window size (for example, after maximizing it).	+ –
CTRL+F6	Go to the next window.	+ –
CTRL+F7	Choose the Move command (title bar shortcut menu).	+ –
CTRL+F8	Choose the Size command (title bar shortcut menu).	+ –
CTRL+F9	Insert an empty field.	+ –
CTRL+F10	Maximize the document window.	+ –
CTRL+F11	Lock a field.	+ –
CTRL+F12	Choose the Open command (File menu).	+ –

CTRL+SHIFT+Function key Microsoft Word 2003
CTRL+SHFT+F3	Insert the contents of the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.).	+ –
CTRL+SHFT+F5	Edit a bookmark.	+ –
CTRL+SHFT+F6	Go to the previous window.	+ –
CTRL+SHFT+F7	Update linked information in a Microsoft Word source document.	+ –
CTRL+SHFT+F8	Extend a selection or block (then press an arrow key).	+ –
CTRL+SHFT+F9	Unlink a field.	+ –
CTRL+SHFT+F11	Unlock a field.	+ –
CTRL+SHFT+F12	Choose the Print command (File menu).	+ –

ALT Function key Microsoft Word 2003
ALT+F1	Go to the next field.	+ –
ALT+F3	Create an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry.	+ –
ALT+F4	Quit Microsoft Word.	+ –
ALT+F5	Restore the program window size.	+ –
ALT+F6	Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior.	+ –
ALT+F7	Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).	+ –
ALT+F8	Run a macro.	+ –
ALT+F9	Switch between all field codes and their results.	+ –
ALT+F10	Maximize the program window.	+ –
ALT+F11	Display Microsoft Visual Basic code.	+ –

ALT+SHIFT+Function key Microsoft Word 2003
ALT+SHFT+F1	Go to the previous field.	+ –
ALT+SHFT+F2	Choose the Save command (File menu).	+ –
ALT+SHFT+F9	Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	+ –
ALT+SHFT+F10	Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.	+ –
ALT+SHFT+F11	Start the Microsoft Script Editor.	+ –

CTRL+ALT+Function key Microsoft Word 2003
CTRL+ALT+F1	Display Microsoft System Information.	+ –
CTRL+ALT+F2	Open command (File menu).	+ –

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